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February 2018 IFMA Newsletter Print

President's Report

It's hard to believe that January has come and gone, but it's February, which has meant snow, more snow and the 2018 Winter Olympics!

Unfortunately, since I'm still trying to get over the fact that it's February and my budgets have seen enough snow, I'm trying to get into the Olympic spirit.  So, with the start of the 2018 Winter Olympics, it's time to pick what events I'm going to follow and watch.  For my wife and I, that's curling and biathlon. 

If you're not familiar with curling, it is a sport in which two teams of four players each slide 40+ pound granite rocks (or stones) down a sheet of ice toward a target (or house) at the other end.  Each team tries to get more of its stones closer to the center of the target (or house) than the other team.  Here's a quick two-minute introduction of curling: Curling: The Basics

One of the most grueling events of the winter Olympics is biathlon.  Biathlon is a race in which contestants ski through a cross-country trail system whose total distance is divided into either two or four shooting rounds, half in prone position, the other half standing. Depending on the shooting performance, extra distance or time is added to the contestant's total running distance/time. The contestant with the shortest total time wins.  If you're thinking, so....think of it as running up 20-30 flights of stairs then trying to shot five (5) targets with your heart pounding and for every target you miss, you have to run more stairs before you can get back into the race.  Now that's tough!

Well, if you need a brake from shoveling snow or the Olympics, come out to the Happy Hour at Land-Grant Brewing Company on February 20th at 6pm and make plans to attend the Drones in Facility Management 2.0 on March 7th at 11am. 

Thank you for your participation in IFMA Central Ohio and as always, if you have an idea for a program or tour, please let us know at

Thank you again and I look forward to seeing you at your next IFMA Central Ohio activity!

Matt Butterworth, President, IFMA Central Ohio


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Community Service

It's time to find four (4) of your closest friends and sign-up for the Annual Furniture Bank Bed Race on Saturday, May 5th.  Along with ginormous bragging rights, you'll be raising money for a worthy cause: The Furniture Bank of Central Ohio. 

2018 Furniture Bank Bed Race


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Calendar of Events

Below are our upcoming programs, tours, events and community service opportunities.  Please plan on attending as many of these as you can.

Tour- Center of Science and Industry (COSI)- February 20th  4-6pm

Come see behind the scenes where all the magic happens.

Happy Hour- Land-Grant Brewing Company- February 20th  6-8pm

We're meeting after the COSI tour for a Happy Hour. Come join us!

Drones in Property Management- March 7th  11am-12pm

Learn about the ever-changing field of drone use in property management

Tour- Middle West Spirits- April 11th  4-5pm

Check one of Columbus' newest breweries, which was recently labeled one of the top 5 Distillery Restaurants in America

Happy Hour- Middle West Spirits- April 11th 5-7pm

Enjoy an adult beverage and networking with your fellow IFMA Central Ohio members

Volunteering- Franklinton Gardens- April 20th  9am-12pm

Celebrate Earth Day by volunteering to help maintain the Franklinton Gardens.

3rd Annual Bocce Tournament- May 15th

Bocce, beverages and fun will be had by all in this charity fundraiser.

Tour- Ohio Stadium- June

Every OSU fan should mark their calendars not to miss out of the behind the bleacher tour of the Ohio Stadium.

29th Annual IFMA Central Ohio Golf Outing- June 15th

Hit the links and get your team ready for bragging rights for the entire year.


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Program Recap

  In an effort to directly address topics meaningful to facility managers, the Central Ohio IFMA Chapter kicked off the New Year by holding its second roundtable Thursday, January 11, at the Electric Trade Center of Central Ohio. 

     Facilitated by David Deal of Heapy Engineering, the session played host to about a dozen facility managers who began the session with a light lunch and some networking before moving into the noontime agenda. 

     Deal spent the majority of the hour giving those in attendance a 1,000-foot view of the best way to manage facilities and projects.

     “There’s some shared interest and common thought around energy management and preventative maintenance planning amongst Chapter members,” Deal said of the reasoning behind the newly-launched roundtable sessions.  “We work with clients all the time who are constantly in reactive mode because there is so much to do.  So, we try to help our clients think through, ‘How do we become a little more proactive in our management of our facilities?’”

     Using the Continuous Improvement Cycle is key, said Deal, to becoming proactive in not only managing projects, but mapping out a facility plan to better handle routine maintenance and planning for capital projects.  Continuous improvement, or Kaizen, is a method for identifying opportunities for streamlining work and reducing waste. The practice was formalized by the popularity of Lean / Agile / Kaizen in manufacturing and business, and is now being used by thousands of companies all over the world to identify savings opportunities. Many of these ideologies can be combined for excellent results. For example, Kaizen and Kanban can go hand-in-hand to facilitate continuous improvement.

     Deal shared the Kaizen model with Central Ohio IFMA Chapter members at the roundtable to give a good facility overview, sparking questions and discussions for later sessions.

     When following the Continuous Improvement Cycle, the first phase is Identify.  Deal advised identifying priorities based on interest from senior leadership and stakeholder engagement.  Facility managers should ask themselves, “Why are these items priorities? What is driving their importance?”

     Next, conduct a facility condition assessment as part of your planning process. 

     “This will serve as a baseline,” said Deal.  “It gives you a global view of your facilities and how each is performing.”

     Once that assessment is complete, its time to consider being more efficient with that information.

     “The next important question is how we get all this important information integrated into an online maintenance management system,” said Deal, “which is going to allow us to more effectively track our work orders, adjustments we’ve made and preventative maintenance performed.”

     Next, establish policy concerning responsibilities and priorities.  Using a well-thought-out process is important, reiterated Deal. 

     After looking at all the data efficiently and effectively, implement a preventative maintenance plan.  Once executed, then review your process to assess how the plan is working and to gage the effectiveness of changes. 

     Throughout the overview, Central Ohio IFMA Chapter members stopped to discuss various points related to the Continuous Improvement Process including the value of Energy Star ratings; RFP, RFQ and performance contracting; buy-in by employees during subcontracting; moving from a paper-based maintenance management system to an online system; asset management tools; APPA Facility Checklist; and the number of years a contract should last – or in other words, finding that sweet spot between going out to bid too often and being stuck with a contract that is not working. 

     “We’re throwing a lot at the wall today,” said Deal, who hopes to tackle some finer points in subsequent roundtables in the months to come.

     The Central Ohio IFMA Chapter hopes to hold roundtable sessions each month that it also conducts facility tours.  Members discussed tapping into the chapter’s own vendors to help facilitate subsequent roundtables, and hosting several vendors at one session with a sort of round-robin structure to allow for more detailed information and discussion at the manager level.

     Check the website for more information about dates and times of upcoming sessions.

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This Month's Hot Topic

Here's an update on the NFPA 25 2014 Edition

NFPA 25, Inspection, Testing and Maintenance of Water Based Fire Protection Systems,1 was first published in 1992. After just over 20 years of availability, it is undergoing a review of sorts relative to its effectiveness. An article in NFPA Journal2 discussed recurring concerns about the enforcement and scope of the document. The article was tied to a special conference sponsored by the NFPA’s Fire Protection Research Foundation that took place on December 9-10, 2013 in Chicago. The aim is to improve enforceability of the standard, with the ultimate goal of improving sprinkler system performance even beyond the traditional high levels.

In the meantime, the 2014 edition of NFPA 25 was issued a few months ago following floor debate at the June 2013 NFPA Annual Meeting. As can be seen from the following list of highlights, the major issues of discussion and change were similar to those of recent previous editions:

  • The scope of the current document has been clarified through inclusion of the phrase: "…and actions to undertake when changes in occupancy, use, process, materials, hazard or water supply that potentially impact the performance of the water based system are planned or identified.”
  • New definitions of "adjust”, "clean”, rebuild” "remove”, repair”, "replace”, and "test” have been added to improve the application of the standard.
  • New definitions of frequencies establish minimum and maximum times associated with quarterly, semiannual, annual, 3-year, and 5-year requirements. For example, "annual frequency” now means once per year with a minimum of 9 months and maximum of 15 months.
  • The specific frequency of no-flow fire pump tests remains weekly for diesel-driven pumps, and monthly for electric pumps, but new exceptions will go back to weekly testing for non-redundant electric pumps if they serve high-rise buildings beyond the pumping capacity of the fire department, if they are equipped with limited service controllers, if they are vertical turbine pumps, or if they are used in conjunction with ground level tanks or other sources that do not provide sufficient pressure to be of material value without the pump. For all types of pumps, the option remains whereby the test frequency can be modified on the basis of an approved risk analysis.
  • For diesel–driven pumps, NFPA 25 includes a new requirement to test the fuel annually for degradation. If found to be deficient, the fuel must be reconditioned or replaced.
  • The standard includes a new Chapter 16 addressing the special inspection, testing and maintenance provisions of other NFPA codes and standards. For the time being, this includes only provisions excerpted from the NFPA 1013 dealing with NFPA 13D4 systems in small residential board and care facilities.
  • The revised standard makes a distinction between a "valve status test” as opposed to the traditional "main drain test.” The main drain test is used to gauge the strength of the water supply available to the system and determine if any changes have taken place, while the valve status test is simply used to flow some water to verify that valves serving a portion of the system have been reopened following testing or repairs. The main drain test is required annually at each lead-in to the building (not each riser), while a valve status test is required at every return to service when valves have been operated.
  • A clarification has been made that the 5-year testing of underground piping within Chapter 7 is intended to apply only when such piping serves hydrants.
  • In Chapter 14, the terminology "assessment of the internal condition” replaces "internal inspection,” and while the 5-year inspection of the interior of the piping remains, the specific requirements for opening a flushing connection and removing a random sprinkler have disappeared.
  • Language was added to require the replacement of missing or illegible hydraulic information signs. Pipe schedule systems are required to have signs indicating that they are pipe schedule systems.


As important as the items changed are the requirements left unchanged, or rejected proposals. One of the areas in which the committee considered making changes, but ultimately did not, was in the area of time allowed for remedy of deficiencies. It was decided that this is an issue of enforcement best left to the discretion of the Authority Having Jurisdiction.

Russell Fleming is with the National Fire Sprinkler Association

  1. NFPA 25, Inspection, Testing and Maintenance of Water Based Fire Protection Systems, National Fire Protection Association, Quincy, MA, 2014.
  2. Koffel, W., "Closer Look," NFPA Journal, November/December, 2013, pp. 40-45.
  3. NFPA 101, Life Safety Code, National Fire Protection Association, Quincy, MA, 2013.
  4. NFPA 13D, Standard for the Installation of Sprinkler Systems in One- and Two-Family Dwellings and Manufactured Homes, National Fire Protection Association, Quincy, MA, 2013.

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Committee Help Needed

Are you looking for a way to network with your fellow IFMA Central Ohio members and get more involved with the Chapter? 

The Committees in IFMA Central Ohio are what makes the Chapter operate efficiently and effectively.  We have a number of committees that need your help:

Programs- This committee selects, schedules and coordinates the monthly programs and tours for the Chapter. The Committee endeavors to help members increase their knowledge and expertise in facility management related topics. This is accomplished by providing programs and tours that bring to the forefront topics of facility management that pertain to the working environment.  

If you're interested in joining this committee, please contact Kelly Waters (614-736-9007 or or Jacque Adams (614-448-6153 or 

Membership- This Committee promotes membership growth and retention by providing new member recruiting events and encouraging new and current members to be involved in chapter events and activities. The committee also conducts quarterly new member events, as well as assists in welcoming/registering attendees at Chapter programs, tours and events.

If you're interested in joining this committee, please contact Lisa Schultz (614-205-8996 or or Steve Bauman (614-282-3152 or 

Thank you for your time and we hope you can increase your participation in IFMA Central Ohio by joining a committee or two.


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IFMA Central Ohio Rewards Program

The 2018 IFMA Central Ohio Rewards program for members is in full swing and it's not too late to get points by attending IFMA programs, tours, events and community service activities during 2018.

Make sure you attend as many IFMA events as possible to earn points for a chance to win $500 that can be used for educational opportunities: (World WorkPlace, Facility Fusion or other events) or pursuing professional designations certifications (Facility Management Professional (FMP), Sustainability Facility Professional (SFP), Certified Facility Manager (CFM), for example).  Members earn points by attending programs, tours and events, so make sure to attend as many IFMA events as you can by November 30th. 

The winners of the 2018 IFMA Central Ohio Rewards program will be announced during the Annual State of the Union Luncheon in December 2018.

More information on the Rewards program can be found at:IFMA Central Ohio Rewards Program


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Chapter Scholarship Information

The Central Ohio Chapter of IFMA Scholarship program is designed for members to pursue credentials and certifications, degrees in facility management or related fields, as well as to attend World Workplace or Facility Fusion.  

In conjunction with the Rewards Program, the scholarship eligibility period starts December 1st and runs through November 30th.  Members earn points by attending programs, facility tours, events and community service activities.  Extra points are awarded if you attend World Workplace, Facility Fusion, are an active committee member or recruit additional professional members.  

Information on how you can qualify for a scholarship and an application form can be found here.


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